Is MS Sharepoint Really Useful for My Organisation?

SharePoint is many things; an intranet software, a data-sharing platform, a content management tool, a collaborative tool, etc., that enables people within an organisation to work together from any device at any time and anywhere. SharePoint has various deployment models that organisations can choose from to suit their business needs which include; SharePoint Online, SharePoint Server, and Hybrid.

How Do I Begin?

Before you decide to pick an intranet platform for your organisation, you need to ask several questions like; what your company does, in which industry you operate, how large your organisation is, and how many employees will be using the platform.

If you are reading this, you have probably heard about MS SharePoint — or not. Perhaps you have been doing some research on the tool or even used it in the past, or maybe you have no knowledge whatsoever about it, it really does not matter. In this article, we will tell you everything about Microsoft SharePoint, as well as answer the burning question on your mind “Is MS Sharepoint Really Useful for My Organisation?”

Notable Features of MS SharePoint:

Content sharing and management: Employees can share documents and information seamlessly and securely within the organisation.

Permissions: The ability to choose who gets access to which documents, depending on their role in order to protect confidential information.

Task management: Assigned tasks can be managed using features such as Progress Columns and KPI columns.

Intranet portals: MS SharePoint can be used to develop intranet portals and sub-sites which can be used to manage different departments.

Company Wiki and Forums: With MS SharePoint, knowledge banks and forums for company-wide learning can be created.

Simple yet Scalable: Microsoft SharePoint implementation is simple enough for non-tech savvy small businesses to use for improving productivity, yet powerful enough to be scaled by developers into an enterprise tool.

How Can SharePoint Help My Organisation?

To answer the burning question on your mind, why MS SharePoint amongst other intranet options available?

• Multi-purpose functionality built-in: The greatest of all the SharePoint benefits is its flexibility. The software has functions for document sharing, file management, social networking, business information, and virtually everything else involved in the day-to-day operations of your business.
• Enhanced data security: SharePoint benefits include advanced security features that reduce the risk of outages and unauthorized access.
• Faster and streamlined business processes: Information from suppliers, communication with customers, or interactions with partners and others are harvested in SharePoint’s form-driven solutions. Your employees can create business intelligence portals and display this data on dashboards, web parts, or scorecards. It will help them make better decisions, track and trace consumer preferences, or predict fluctuations in demand and supply.
• Document management: This goes beyond file storage…it also involves secure content sharing, collaboration, and dissemination of information across the organisation.
• Regulatory compliance: Many industries have strict regulatory requirements and guidelines they must adhere to, many of which revolve around effective document control. SharePoint allows users to specify security settings that comply with their specific compliance regulations at every checkpoint.

Sharepoint Deployment Models

SharePoint Online

SharePoint Online is the fully managed cloud-based version of SharePoint that enhances collaboration and custom workflows throughout an organisation. This is an ideal solution for businesses looking to minimize hardware investments and reduce the need for infrastructure management.

SharePoint Server

SharePoint Server is the on-site version of SharePoint that allows organisations to modify content, appearance, and page behaviour. Ideally, the solution is for businesses willing to invest in on-site infrastructure or that are required to do so for regulatory compliance purposes.

Hybrid Approach

The hybrid approach utilizes a mix of Microsoft cloud servers and your business’s own internal servers. This is for businesses that want to use SharePoint on-premises but also have access to SharePoint Online benefits and features.

Migrate Successfully with Telios

Now that you’ve decided to move to Sharepoint, what’s next? As your support solutions partner, we exist to work hand-in-hand with you to figure out the best IT solutions for your business. What we offer:

1. Audit & Advisory: We work closely with you to determine the best solutions and model for your organisation.
2. Migration Checklist: We identify the specific needs of your business and develop a clear migration plan.
3. Implementation: We move you to your SharePoint model either online, server, or hybrid while ensuring all the necessary features and functionalities are present and ready to be used.
4. Feedback & Support: We request users’ feedback, provide training to ensure your employees are well-trained on how to use the various features and functionalities of your new platform, and support to troubleshoot any issues.

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